What it is
Pip is a custom AI project manager built on Claude Code. It lives as a set of slash commands that connect Toggl, Monday.com, Fireflies, and Google Drive and give the Three Seven marketing team a single place to run retainer work, meeting follow-through, and weekly capacity planning.
No new tool. No new login. It runs in the terminal and returns exactly what you need.
Meeting → Monday, in one command
After every client call, the loop used to be: find the transcript, write up a recap, identify action items, figure out which ones already exist as tasks, create the new ones, assign them, add due dates. Somewhere between 15 and 30 minutes, every time.
Now it's /pm-meeting kennedy care.
Pip finds the latest Fireflies transcript for that client, writes a structured recap, and logs it to the right Monday board under Project Management, with the full transcript link attached. Then it processes each action item: fuzzy-matching against the current sprint to see if there's an existing task it belongs to. If there is, it adds context. If there isn't, it creates a new sprint task with the owner, due date, and meeting notes already there.
The meeting debrief that used to take 20 minutes takes about 20 seconds.
Monday morning resourcing, without being asked
Every Monday at 5am EST, Pip runs the weekly resourcing report on its own.
Before anyone opens their laptop: capacity snapshot for the full marketing team, retainer health across every client, specific task recommendations to fill gaps or flag budget risk. The week starts with decisions already made. Not just data waiting to be read.
How it was built
The commands are plain-language instruction files. No custom software, no infrastructure to maintain. The hardest part wasn't technical. It was knowing exactly what to ask for, in what order, for every scenario where something might be missing or off.
That specificity is what makes it work.
What changed
Less coordination overhead. Fewer things dropped between a meeting and Monday. A team that starts the week already resourced instead of figuring it out at 9am.
Pip isn't magic. It's a well-connected set of specific instructions run by an AI that doesn't forget to check.
The part that surprised me most: it's not the time savings (though 20 minutes down to 20 seconds is real). It's the context. Every action item has a thread back to the conversation it came from. Decisions are documented automatically. The institutional memory that used to live in someone's head now lives in the system. That's the actual value.